Berth reservations

With GISGRO Community and Vessel traffic module you can manage berth reservations via GISGRO together with your stakeholders. You can also easily check the availability of the berths with our visual platform combining the calendar view and map of the port.

If you want to view the calendar on full screen you can click on the icon on the up right corner of the calendar.

View the calendar

To access the calendar view open Port calls from the right side toolbar. You can choose which quays you want to view by selecting from the drop down menu and change the calendar to show day, week or month view. If you bring your cursor over a reservation in the calendar the name of the vessel will be shown and if you click on it you can view more details related to it.

If a reservation is visualised in the calendar with a dashed line it means some vessel details are missing

Manage reservations

To view or process existing reservations open Vessel events from the left side panel and choose the Berth reservations tab. You can search and filter the reservations for example by status, berth or time and upload the search results as an excel. The excel contains the port call details as well if the vessel has already visited the port! Click on a reservation from the list to view it’s details. With the action buttons you can choose to Accept, Reject or Edit pending reservations and Re-open confirmed or cancelled ones. If you reject a pending reservation the status will change to cancelled and you can add a message stating the reason for rejection which will be sent to the stakeholder. Re-opening a confirmed or cancelled reservation returns it’s status to pending. The stakeholder who made the reservation will be notified of all actions!

You can add notes to reservations and these will be visible below the reservation details. The reservee will also be notified of added notes via email!

Edit reservations

You can edit reservations from the Berth reservations list or from the calendar view. Via the Berth reservations list you can change the vessel and it’s details, ETA & ETD, berth, the Community organisation handeling the reservation, locodes/portnames and possible additional details like estimated discharge hours. From the calendar you can change the vessel, berth, location of the vessel at the berth, ETA & ETD and mooring side.

Swapping reservations is only possible via the calendar view!

Via reservations list

When editing a reservation you can change all the shown details except for the additional information given by the reservee. If you need to change the vessel click on the x icon and choose a new one from the drop down menu. If the vessel’s current size and maximum draught info is incorrect click on the edit icon to change the dimensions and save. Set a new ETA or ETD for the reservation and select the berth from the list of available ones. Only the berths with sufficient depth and length are offered as options! Click Next to proceed and check that all the details are correct before confirming & accepting. The stakeholder who made the reservation will then get a notification with the updated details.

Change the owner of the reservation by selecting another Community organisation from the drop down menu and click Update company

Via calendar

Click on a reservation from the calendar to open it’s details to the right side panel. If you want to move the reservation to another berth you can hold Shift key and drag with your mouse on the calendar. GISGRO will notify you if the new berth isn’t suited for the vessel due to it’s dimensions! You can move the vessel to the correct location on the berth by dragging the vessel on the map above the calendar. You can also set the location by selecting the stern bollard and distance to it in meters in the fields on the right side panel. Edit the reservation ETA and ETD by dragging the reservation bar on the calendar or setting the correct date and time in the fields. Choose the mooring side by clicking either the red or the green button or leave it open by clicking one of the options twice. When you are done click Save.

Swap reservations

You can swap reservations in the calendar by pressing shift key and dragging a reservation on top of another with left mouse button. The selected reservations will then turn red! When you drop the reservation you were dragging GISGRO will ask if you want to swap the reservations. GISGRO will notify you if the new berths aren’t suited for the vessels due to their dimensions and the swap can’t be made. The swapping will give the reservations new berths, locations at the berths, reservation times and mooring sides. Vessels and their details and the stakeholders responsible for the reservations will stay as they were! The stakeholders will be notified of these changes.

Set mooring lines

You can set mooring lines for reservations via the calendar. Click on a reservation and add the mooring lines by selecting bollards for the vessel’s mooring points. You can also double click on a mooring point to create a mooring line to the closest bollard. If you want to delete a mooring line you can hold down shift key and click on it. Remember to save the changes from the info panel on the right side of the calendar!

You can also allow your stakeholders to set the mooring lines for their own reservations in Community

Updated on: 03/01/2025